Conclave 2022 COC Minutes
2022 Conclave Saturday Night Council of Chiefs
April 23, 2022 – 5:45 p.m.
Camp Tuscarora
· Welcome
o Obligation Sam Weaver
o Roll Call Sam Weaver
§ 70 – present
§ 104 – present
§ 117 – present
§ 118 – present
§ 296 – present
§ 331 - present
o Housekeeping Items Sam Weaver
o Old Business
§ Approval Of New Minutes
· Motion made to approve April 22 COC minutes as presented. Passed unanimously.
o Recognition of New Section Officers Sam Weaver
§ Landon Smith – Chief
§ Jaron Sears – Vice Chief of Program
§ Riley Dew – Vice Chief of Training
§ Sam Crowder - Secretary
· Section Officer and Chairman Reports
o Vice Chief of Program Andrew Otelsberg
§ A – List Items
· Appreciation expressed for help from all lodges
§ Cardnival
· Plans and resources are mobilized for a great Cardnival following the show
§ Campwide Game
· Campwide game referenced in delegate guide, if you have delegates who complete requirements, they can come to Cardnival to pick up raffle ticket and their prize
o Vice Chief of Training Calvin Meyers
§ OAX Exhibitors
· Good quality exhibitors, all went well in setup and breakdown
o Secretary Landon Smith
§ No report
o 2022 Conclave Chairman John Ross Peedin
§ Plans for Cardnival Logistics
§ Reverse Check-In: If you want to leave tonight, please pack up first, then retrieve car and exit in order to reduce traffic
o ICE Chairman Evan Nazareth
· After following up with Logan, ICE awards will be presented on Sunday morning
o AIA Chairman Kenan Boswell
§ All points have been tallied from competition, plans to showcase winners at Saturday Night Show are being made
o Service Chairman Sam Crowder
§ Food drive was sorted by Saturday morning
· Lodge winner has been determined
§ Book drive was completed before Saturday lunch
o Recognitions Chair Logan Thompson
§ Honor Lodge submissions are being tallied
§ Spirit Award is voted on by COC
o Shows Chair Bradley Krpejs
§ Saturday Night Show starts at 8:30 p.m.
§ Request: For pre-show, could lodge chiefs, lodge advisers, Sam Weaver, Landon Smith, and winning AIA dancers and drum team to report to stage
· Unveiling of E8 rebranding will take place
· New Business
o Patch Auction Proceeds
§ $2661 raised
§ Proceeds will be directed to Maury Clancy Indian Campership Fund
o Event Patches Distributed
o Rebranding to Section E8
§ Status of Current Permanent Awards and Nameplates
· Options include switching out nameplates, donating current awards to lodge that created the award, or creating new awards with new benefactors
· Original benefactors of awards are believed to be as followed:
o ICE: 70
o Quest: 117
o Spirit: 104
o Honor: Section
o AIA: 104
· Motion made by Training to recycle all award name plates and keep base for new awards
o Motion made by 70 to amend motion: instead of recycling all winner nameplates, just recycle title plate
§ Seconded by 118. Passes unanimously.
· Motion made by Program to recycle only title nameplates, keep winner nameplates on award base
o Seconded by Secretary. Passes unanimously
· A-List Items
o The A-List Items have been assigned to lodges as follows:
§ 70 - ICE
§ 104 – Service Project
§ 117 – Service Lodge
§ 118 – Patch Auction
§ 296 – Quest Events
§ 331 - AIA
· Adviser’s Minute Brett Warner
· Incoming Adviser’s Minute Tommy Wallace
· Chief’s Minute Sam Weaver
o Gift presented to Outgoing Lodge Adviser, Brett Warner
· Song of the Order
· Closing